ACES AI Prompt Library

AI-powered templates for Extension, Teaching, Research & Administration

70 Ready-to-Use Prompts

Welcome to the NMSU ACES Prompting Library — a curated collection of AI prompt templates designed specifically for Cooperative Extension professionals, academic faculty, researchers, and administrative staff.

What is a prompt? A prompt is the instruction or question you give to an AI tool (like ChatGPT or Claude) to generate a response. Think of it as a recipe — the more specific and well-structured your prompt, the better your results will be.

Why does this matter? Well-crafted prompts save time, improve consistency, and help you get professional-quality outputs on the first try. Instead of starting from scratch, use these templates as your foundation and customize the [bracketed sections] with your specific details.

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Browse Categories

Click on any card below to explore prompts organized by function — from emails and letters to research and program planning.

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Select a Prompt

Find a template that matches your task. Each prompt includes placeholders in [brackets] that you'll customize.

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Customize & Use

Copy the prompt, replace the [bracketed text] with your specific information, and paste it into your preferred AI tool.

Pro Tip: The more context you provide in the [brackets], the better your results. Include specific details like audience, tone, length requirements, and New Mexico-specific context when applicable.

EMAIL COMMUNICATIONS

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Email Communications (12 Prompts)

General Professional Emails
1 Professional Email Template ▼
Write a professional email to [recipient type: county agent/faculty colleague/department head] regarding [topic]. The tone should be [formal/collegial/urgent]. Include a clear call to action and keep it under [X] sentences.
2 Follow-up Email to Stakeholder ▼
Draft a follow-up email to a stakeholder who attended our recent [workshop/field day/demonstration] at [location in New Mexico]. Thank them for attending, summarize key takeaways about [topic], and invite them to [next event/resource].
3 Faculty Collaboration Request ▼
Compose an email to ACES academic faculty requesting collaboration on [specific program area: agriculture/family consumer sciences/4-H youth development]. Explain the county-level need, propose a meeting, and suggest potential outcomes.
Extension-Specific Emails
4 Agricultural Producer Outreach ▼
Write an outreach email to agricultural producers in [Northern/Southwestern/Eastern New Mexico] announcing an upcoming workshop on [topic such as drought management/pest control/irrigation efficiency]. Include date, location, registration details, and why this matters to their operation.
5 Experiment Station Facility Request ▼
Draft an email to the Agricultural Experiment Station/Science Center in my area requesting access to their facility for [specific programming purpose]. Explain the educational objectives and target audience.
6 4-H Volunteer Recruitment ▼
Create a recruitment email for 4-H volunteers in [county name] that highlights program benefits, time commitment, training provided, and how to apply.
Administrative Emails
7 Department Head Approval Request ▼
Write an email to my department head requesting approval for [travel/funding/new program initiative]. Include justification, budget implications, and expected outcomes aligned with ACES strategic priorities.
8 Professional Decline Email ▼
Compose a professional email declining a request to [speak/participate/collaborate] due to scheduling conflicts while maintaining the relationship and suggesting alternatives.
9 Event Logistics Coordination ▼
Draft an email to county support staff coordinating logistics for [event type] including venue setup, materials needed, registration management, and day-of responsibilities.
Stakeholder Relations
10 Grant Funder Thank You ▼
Write a thank-you email to a grant funder or donor who supported [program/initiative]. Express gratitude, highlight impact achieved, and outline future plans for continued partnership.
11 Community Partner Introduction ▼
Draft an introductory email to a potential community partner [organization type] explaining ACES Extension services, identifying mutual interests, and proposing an initial meeting.
12 Advisory Board Update ▼
Compose an email update to county advisory board members summarizing recent programming accomplishments, upcoming initiatives, and requesting their input on [specific topic].

FORMAL LETTERS & CORRESPONDENCE

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Formal Letters & Correspondence (10 Prompts)

Official Letters
1 Letter of Support ▼
Write a formal letter of support for [grant application/partnership proposal/program expansion] on behalf of [NMSU CES unit]. Include specific contributions, institutional commitment, and alignment with land-grant mission.
2 Letter of Recommendation ▼
Draft a letter of recommendation for [county agent/graduate student/colleague] applying for [position/award/fellowship]. Highlight their contributions to [specific program area], professional qualities, and impact in New Mexico communities.
3 Collaborative Initiative Proposal ▼
Compose a formal letter to [state agency/federal partner/tribal government] proposing a collaborative initiative addressing [issue such as food security/water conservation/workforce development] in New Mexico.
Program Communications
4 Program Participant Letter ▼
Write a letter to program participants completing [program name] congratulating them, summarizing key learnings, and providing next steps or resources for continued engagement.
5 Parent/Guardian Program Letter ▼
Draft a letter to parents/guardians explaining the [4-H/youth development] program, expectations, safety protocols, and permission requirements.
6 Keynote Speaker Invitation ▼
Draft a formal letter inviting [dignitary/industry leader/researcher] to serve as keynote speaker at [ACES event]. Include event details, audience description, honorarium information, and why their expertise is valuable.
Administrative Letters
7 Complaint Response Letter ▼
Write a formal response letter addressing a complaint or concern from [stakeholder type] about [issue]. Acknowledge their concern, explain the situation, describe corrective actions, and invite continued dialogue.
8 New Employee Welcome Letter ▼
Draft a letter to new CES employees welcoming them to NMSU, outlining onboarding expectations, key contacts, and resources available through the College of ACES.
9 Partnership Agreement Letter ▼
Compose a letter documenting [agreement/partnership terms/memorandum of understanding] between NMSU CES and [external organization] for [collaborative purpose].
10 Retirement Recognition Letter ▼
Write a formal letter to retiring Extension personnel acknowledging their years of service, specific contributions to New Mexico communities, and legacy impact.

COOPERATIVE EXTENSION PROGRAMMING

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Cooperative Extension Programming (15 Prompts)

Program Development
1 Program Planning Outline ▼
Create a comprehensive program plan for [topic] targeting [audience] in [county/region of New Mexico]. Include needs assessment findings, learning objectives, delivery methods, timeline, resources needed, and evaluation strategy.
2 Workshop Curriculum Development ▼
Develop a [X]-hour workshop curriculum on [topic] for [audience]. Include learning objectives, detailed agenda with timing, interactive activities, materials list, and take-home resources.
3 Field Day Planning Guide ▼
Create a detailed plan for a field day at [location/research station] focused on [topic]. Include station descriptions, presenter assignments, logistics, safety considerations, and participant materials.
4 Logic Model Development ▼
Create a logic model for a new Extension program focused on [topic]. Define inputs, activities, outputs, short-term outcomes, and long-term impacts specific to New Mexico's agricultural/family/youth context.
Needs Assessment & Evaluation
5 Community Needs Assessment ▼
Design a community needs assessment survey for [county] to identify priority issues in [agriculture/family & consumer sciences/4-H youth development]. Include demographic questions, ranking items, and open-ended questions.
6 Program Evaluation Template ▼
Create a program evaluation instrument for [program name] that measures knowledge gained, behavior change intentions, and satisfaction. Include pre/post questions and follow-up survey items.
7 Impact Report Template ▼
Create a template for monthly/quarterly reporting to [supervisor/funder/advisory board] that captures programming activities, reach, outcomes, challenges, and upcoming plans.
8 Data Analysis Summary ▼
Analyze this program evaluation data and write a summary report with key findings, implications for program improvement, and recommendations for future programming: [paste data]
Educational Materials
9 Fact Sheet Development ▼
Write a 2-page fact sheet on [topic] for [audience] in New Mexico. Include key points, practical recommendations, local considerations, and resources for more information. Use accessible language at [reading level].
10 Newsletter Article ▼
Write a newsletter article for [county] Extension newsletter about [seasonal topic/upcoming program/research finding]. Keep it engaging, practical, and under [X] words with a clear call to action.
11 Social Media Content Series ▼
Create a series of [X] social media posts promoting [program/event/topic] for [platform]. Include engaging hooks, key information, hashtags, and calls to action appropriate for our New Mexico audience.
Stakeholder Engagement
12 Advisory Committee Charter ▼
Create a county/district advisory committee charter defining purpose, membership, meeting frequency, roles, and relationship to CES programming priorities.
13 Stakeholder Engagement Plan ▼
Develop a stakeholder engagement plan for [program area] identifying key partners, engagement strategies, communication frequency, and methods for incorporating input into programming.
14 Community Partnership Proposal ▼
Write a proposal for partnering with [community organization] on [program/initiative]. Include shared goals, resource contributions, roles, timeline, and expected community impact.
15 Volunteer Coordination Plan ▼
Create a volunteer management plan for [program] including recruitment strategies, training curriculum, role descriptions, recognition activities, and retention approaches.

ACADEMIC & TEACHING

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Academic & Teaching (10 Prompts)

Course Development
1 Syllabus Development ▼
Design a syllabus outline for a [undergraduate/graduate] course in [subject area] that integrates Extension philosophy and experiential learning. Include learning objectives, weekly topics, assignment types, and community engagement components.
2 Discussion Questions ▼
Create [X] discussion questions for a class session on [topic] that encourage critical thinking, connect theory to New Mexico agricultural/family/community contexts, and promote diverse perspectives.
3 Assignment Rubric ▼
Develop a rubric for evaluating [assignment type: research paper/presentation/field project] in [course] with clear criteria, performance levels, and point allocations.
4 Case Study Development ▼
Write a case study based on [New Mexico agricultural/community challenge] for use in [course]. Include background, stakeholder perspectives, data points, and discussion questions.
Student Support
5 Student Feedback Template ▼
Draft feedback for a student's [assignment type] that acknowledges strengths, identifies specific areas for improvement, provides actionable suggestions, and encourages continued growth.
6 Student Advising Notes ▼
Create a template for documenting student advising sessions that captures academic progress, career goals, action items, and follow-up needs for [undergraduate/graduate] students in [program].
7 Learning Objectives Alignment ▼
Review these course learning objectives and suggest improvements to ensure they are measurable, aligned with [program outcomes/accreditation standards], and appropriate for [course level]: [paste objectives]
Assessment & Evaluation
8 Exam Question Development ▼
Create [X] exam questions for [course] covering [topics]. Include a mix of [multiple choice/short answer/essay] questions at various Bloom's taxonomy levels with answer keys.
9 Lecture Outline Creator ▼
Create a detailed lecture outline for a [X]-minute class on [topic] including key concepts, examples relevant to New Mexico, discussion prompts, and active learning activities.
10 Student Engagement Activities ▼
Design [X] interactive classroom activities for teaching [topic] that promote active learning, peer collaboration, and application of concepts to real-world scenarios in [field].

RESEARCH & SCHOLARSHIP

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Research & Scholarship (13 Prompts)

Research Writing
1 Literature Review Outline ▼
Create an outline for a literature review on [topic] identifying key themes, seminal works, current debates, gaps in knowledge, and how this research fits within the existing body of work.
2 Abstract Writing Assistant ▼
Write an abstract for a research paper on [topic] following [journal/conference] guidelines. Include background, objectives, methods, key findings, and implications in [X] words or less.
3 Methodology Section Draft ▼
Draft a methodology section for research on [topic] using [quantitative/qualitative/mixed methods] approach. Include research design, participants, data collection procedures, instruments, and analysis plan.
4 Research Summary for Lay Audience ▼
Translate this research finding into accessible language for [stakeholder audience: producers/policymakers/general public]. Emphasize practical implications and relevance to New Mexico: [paste research summary]
Grant & Proposal Writing
5 Research Proposal Template ▼
Create a research proposal outline for [topic] targeting [funding agency]. Include problem statement, objectives, significance, methodology, timeline, budget justification, and expected outcomes.
6 Grant Application Narrative ▼
Write a compelling grant narrative for [funder] requesting support for [project]. Address their priorities, demonstrate need, explain approach, and articulate impact on New Mexico communities.
7 Research Partnership Proposal ▼
Draft a letter to [Agricultural Experiment Station/other institution] proposing joint work on [topic]. Explain mutual benefits, preliminary ideas, and suggested next steps.
8 Partnership Agreement Outline ▼
Create a research partnership agreement outline between NMSU ACES and [external partner] defining roles, intellectual property, data sharing, publication rights, and communication protocols.
Research Administration
9 Facility Use Proposal ▼
Write a proposal for utilizing the Agricultural Experiment Station/Science Center facility in [region] for [research purpose] including objectives, methods, timeline, and resources needed.
10 IRB Protocol Summary ▼
Draft an IRB protocol summary for research involving [human subjects: Extension participants/survey respondents/interview subjects] including purpose, procedures, risks, benefits, and consent process.
11 Data Management Plan ▼
Create a data management plan for [research project] addressing data types, storage, security, sharing, and long-term preservation in compliance with [funder] requirements.
12 Conference Presentation Outline ▼
Create an outline for a [X]-minute conference presentation on [research topic] for [conference/audience]. Include key points, visual suggestions, and anticipated questions.
13 Peer Review Response Letter ▼
Draft a response letter to peer reviewers addressing their comments on [manuscript]. Organize by reviewer, acknowledge valid points, explain revisions made, and professionally address disagreements.

ADMINISTRATIVE & PROFESSIONAL DEVELOPMENT

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Administrative & Professional Development (10 Prompts)

Professional Growth
1 Professional Development Plan ▼
Create a professional development plan for a [county agent/specialist/faculty member] in years [X-X] of their career. Include skill-building goals, training opportunities, networking strategies, and milestone markers.
2 Self-Assessment Narrative ▼
Write a self-assessment narrative for annual review highlighting accomplishments in [Extension programming/teaching/research/service], challenges overcome, and goals for the coming year.
3 Leadership Development Goals ▼
Develop a set of leadership development goals for [position type] including competencies to build, experiences to seek, mentorship opportunities, and measurable outcomes over [timeframe].
Administrative Tasks
4 Meeting Agenda Template ▼
Create a meeting agenda for [meeting type: staff meeting/advisory board/planning committee] including objectives, timed discussion items, decision points, and action item tracking.
5 Committee Report Template ▼
Draft a committee report for [committee name] summarizing activities, decisions made, recommendations, and items requiring broader input or approval from [governing body].
6 Budget Justification Narrative ▼
Write a budget justification narrative for [program/project/request] explaining each line item, demonstrating cost-effectiveness, and connecting expenditures to expected outcomes.
7 Strategic Planning Document ▼
Create a strategic planning framework for [unit/program/county office] including mission alignment, SWOT analysis, priority areas, goals, strategies, and metrics for success.
Policy & Training
8 Policy Draft Template ▼
Draft a policy document for [topic: volunteer management/equipment use/program registration] including purpose, scope, definitions, procedures, responsibilities, and compliance requirements.
9 Training Session Outline ▼
Create a training session outline for [staff/volunteers/new employees] on [topic]. Include learning objectives, content modules, activities, materials needed, and assessment methods.
10 Annual Report Section ▼
Write an annual report section for [program area/county/department] highlighting key accomplishments, reach statistics, success stories, challenges addressed, and future directions.